11/22/2023 0 Comments Google workspace outlook sync![]() ![]() In Outlook, click on File > Info > Tools > Mailbox Cleanup.NOTE: You are likely to experience computer performance issues if your mailbox size reaches roughly 15GB or higher (estimated for modern laptops with no existing performance issues).NOTE: Choosing "Unlimited" will still limit your mailbox size to the maximum size of an Outlook data file (50GB).You may select a larger size if you need more emails saved to your computer. On modern computers with no performance problems. By default, your Outlook mailbox size is set to 1GB.Click on it, then choose "Set mailbox size limit.".Look for the "Google Workspace Sync" icon in your system tray.If Outlook hits your chosen mailbox size limit, older emails will be deleted from your computer, but they will remain available in your Google account. This number is based on the storage usage of your most recent emails (and their attachments). You may choose to increase the number of emails that Outlook saves on your computer. Archive files are typically saved in Documents\Outlook Files. If you need to add an Outlook archive (.pst) file, go to File > Open & Export > Open Outlook Data File.This window will open every time you launch Outlook, unless you deselect the checkbox the says "Open this window when Microsoft Outlook starts." This process can take a long time, but your most recent emails will appear first, and syncing will automatically resume if Outlook is closed and reopened. GWSMO will begin to sync your data from your SJU Google account to Outlook.Your SJU Google account will automatically be selected, so choose "OK". Outlook launches, and you will be prompted to choose your email profile.If you previously had any personal email addresses already working in Outlook, you will need to re-add them to this profile after Outlook launches. This creates a new set of user data for Outlook. On the next page, scroll down and choose "Allow".Click on your name, which includes your address. You will be prompted to select your Google Workspace account.Sign in with your SJU email address and password. You will be redirected to a web browser.Enter your SJU email address and click "Continue".Run the downloaded file - googleappssyncsetup.exe.Click on the "Download GWSMO" link and save the file to your computer.Installing Google Workspace Sync for Microsoft Outlook (GWSMO) ![]() NOTE: Larger inbox sizes are likely to cause performance issues on your PC.If you mailbox size reaches its limit, your oldest emails will be deleted from your computer (but will still be available online). Your most recent emails will be prioritized.You can increase this limit by following the section below titled " Increasing Your Mailbox Size." Outlook syncs a limited number of emails from your Gmail account.Place them below your Inbox folder instead. To avoid this, avoid creating sub-folders within your "Inbox" folder.Your Inbox folder structure may not sync correctly with Gmail.It is unnecessary to create new email archives, because your Google account has unlimited storage and will not delete old emails.Outlook archive files (.pst files) are not synced to your Google account, but they will be backed up if your computer is configured with Code42.Recipient auto-complete suggestions (i.e.Some items in Outlook can not be synced to your Google account: (These will be lost/irretrievable when moving to a new computer, or if Outlook needs to be reconfigured.).No assistance will be provided for configuring Outlook for use with a personal (non-SJU) email address.The Office of Information Technology only supports the use of Outlook via the Google Workspace Sync for Microsoft Outlook (GWSMO) application.Mac users are required to use either Apple's native Mac Mail client, or Gmail in a web browser ( ). Please use your web browser ( ) to get the most out of your Google Workspace experience. *If you do not have a technical or feature requirement for using Outlook, OIT will not approve the installation of Outlook.
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